Executive Administrative Assistant

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Apollo Safety
Job Overview
Apollo Safety is looking for a competent Executive Administrative Assistant to the President & CEO to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.

RESPONSIBILITIES

  • Act as the point of contact between the executives and internal/external clients
  • Undertake the tasks of receiving calls, take messages and routing correspondence
  • Handle requests and queries appropriately
  • Maintain diary, arrange meetings and appointments and provide reminders
  • Take dictation and minutes and accurately enter data
  • Produce reports, presentations and briefs
  • Develop and carry out an efficient documentation and filing system

REQUIREMENTS

  • Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
  • Full comprehension of office management systems and procedures and willingness to carry them out
  • Excellent knowledge of MS Office
  • Proficiency in English
  • Exemplary planning and time management skills
  • Up-to-date with advancements in office gadgets and applications
  • Ability to multitask and prioritize daily workload
  • High level verbal and written communications skills
  • Discretion and confidentiality
  • High School degree; additional qualification as personal assistant would be considered an advantage

BENEFITS

Benefits: The current, health are supplied per company policy, and discussion about life and or disability possible

Eligibility for other benefits, including the 401(k) will generally take place per company policy. Employee contribution to payment for benefit plans is determined annually.

Car Allowance may be provided under circumstances

Stock Options: options that may be available by the executive can be discussed

Expenses: some moving or other transition expenses may be offered by the company

Vacation and Personal Emergency Time Off: Vacation is accrued at x.xx hours per pay period, which is equivalent to two to four weeks of paid time off on an annual basis.

Phone/Travel Allowance: Normal and reasonable expenses will be reimbursed on a monthly basis per company policy and upon completion of the appropriate expense request form.

Job Detail
  • Type of CompensationFull Time - Salaried
  • ExperienceAt Least 1 Year
  • Education RequirementHigh School Diploma
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